OFFICE ADMINISTRATOR

Reports to: Principal, Troy Campus

Title: Office Administrator

Status: Full-Time

Location: Troy Campus

Nature & Objective

Agape Christian Academy is seeking a mission-driven and detail-oriented Office Administrator to oversee the daily operations of the school office. This vital role ensures smooth administrative function, excellent communication, and a welcoming front-office experience for students, staff, and families—all in alignment with Agape’s Christ-centered mission.

The ideal candidate will serve as the operational hub of the campus: managing records and enrollment, coordinating substitutes and events, supporting facility and security systems, and serving as a trusted first point of contact for the Agape community. This is a servant-hearted role in which administrative excellence becomes a form of ministry to students, parents, and staff.

Office Management & Administrative Support

• Manage daily office operations, front desk reception, and communication flow
• Maintain a welcoming, orderly environment for families, students, staff, and visitors
• Oversee supply inventory, mail distribution, and general office systems
• Serve as a primary point of contact for phone, email, and in-person inquiries
• Represent the heart and mission of Agape in every interaction, treating the front office as the first impression of a Christ-centered community

Student Records & Enrollment

• Maintain student files, attendance data, schedules, and grades
• Facilitate enrollment and registration processes for new and returning families
• Ensure compliance with school policies and reporting requirements
• Maintain accuracy and confidentiality across all student information systems
• Coordinate with the Principal and Guidance Counselor to ensure records, transcripts, and reporting remain aligned and current

Substitute Teacher Coordination

• Schedule substitutes and oversee classroom coverage logistics
• Maintain substitute payroll documentation and daily staff attendance
• Communicate coverage needs promptly to faculty and administration
• Maintain an active roster of approved substitutes and onboarding documentation

Event & Logistics Coordination

• Organize major school events such as the Fall Auction, Spring Banquet, Open House, and Graduation
• Manage vendor communication, logistics, schedules, and support materials
• Monitor and support event-related budgets as needed

Facility & Security Coordination

• Manage front-door access, alarm systems, and safety protocols
• Coordinate safety drills and assist in compliance documentation
• Communicate with vendors regarding maintenance or building needs
• Support a secure, orderly campus environment in partnership with administration

Student Programs & Special Projects

• Support trip planning, extracurricular activities, and special events
• Oversee initiatives such as the yearbook, student showcases, and award ceremonies
• Coordinate schedules, permissions, and communication for student programming

Staff, Student & Family Support

• Serve as a trusted liaison to parents, staff, and students
• Handle concerns, documentation, and general administrative requests with discretion
• Provide backup for reception and communication as needed
• Participate in staff devotions, in-service days, and faculty gatherings

Schedule & Expectations

• School-year hours: 7:30 a.m. – 4:00 p.m., Monday–Friday
• Summer hours: 8:00 a.m. – 12:00 p.m., Tuesday and Thursday and as needed
• Attendance at all staff in-service days and administrative preparation times
• Support at special events such as the Fall Auction, Spring Banquet, Open House, and Graduation

Required Qualifications

• A growing, personal relationship with Jesus Christ
• Full alignment with Agape’s Statement of Faith
• Active participation in a Bible-believing local church
• Exceptional communication, organization, and multitasking skills
• Proficiency with systems such as Google Suite, Microsoft Office, and student information platforms (e.g., FACTS)
• Strong attention to detail, confidentiality, and professionalism
• Flexibility and a servant-hearted spirit in responding to dynamic school needs

Preferred Qualifications

• Prior office administration or school operations experience, ideally in Christian education
• Experience with student information systems, enrollment platforms, or records management
• Familiarity with event coordination and vendor management

Benefits

• Tuition Reduction: 100% tuition reduction for dependent children enrolled at Agape after EdChoice and SGO scholarships (excludes books and extracurricular costs)
• Sick Leave: Five paid sick days annually, with unused days carried forward up to 30 days
• Personal Leave: Two paid personal days annually
• Health Benefits: Stipend covering 50% of the employee premium for an approved Christian cost-sharing plan (e.g., Medi-Share)
• Life Insurance: $15,000 policy with accidental death and dismemberment rider, fully paid by the school
• Retirement: SIMPLE IRA with employer match up to 3% of salary after the qualifying period
• Professional Development: Paid time off and cost reimbursement for approved skill-building activities

Why Join Agape Christian Academy

• Contribute to a Christ-honoring environment that nurtures both academic excellence and spiritual growth
• Be a vital part of a mission-minded team that prays, collaborates, and cares deeply for one another
• Support students and families in meaningful, Kingdom-centered ways
• Experience the joy of working in a community committed to raising up the next generation of ambassadors for Christ

Further Duties

Agape is in a season of transition and pruning under the Lord’s hand. As such, certain responsibilities may expand or contract in collaboration with the Principal, President, and Board. A spirit of flexibility and faithfulness is essential in this unique season of growth and stewardship.